Privacy Policy

Information about the Processing of Personal Data

1. With this privacy policy, we inform you about the processing of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, e-mail addresses and user behavior. This way, we inform you about our processing operations and at the same time comply with the legal obligations, in particular from the EU General Data Protection Regulation (GDPR).

2. The data controller pursuant to Art. 4 (7) GDPR is Arne Strickmann (see our imprint [URL]) (also referred to as we, us or our).

3. If we use contracted service providers for individual functions of our offer or wish to use your data for advertising purposes, we will always carefully select and monitor these service providers and inform you in detail about the respective processes below. On this occasion, we will also state the defined criteria for the storage period.

Your Rights

You have the following rights towards us regarding personal data concerning you:

  • 1. Right to information,
  • 2. Right to rectification or erasure,
  • 3. Right to restriction of processing,
  • 4. Right to object against processing,
  • 5. Right to data portability, and
  • 6. Right to withdraw the data protection consent declaration.
  • 7. You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

Processing of Personal Data when Visiting our Website

During the informational use of our website, i.e. the mere viewing without registration and without you providing us with any other information, we process the personal data that your browser transmits to our server. The data described below is technically necessary for us to display our website to you and to ensure stability and security and must therefore be processed by us. The legal basis is Art. 6 (1) sentence 1 lit. f GDPR:

  • 1. IP address,
  • 2. date and time of the access,
  • 3. time zone difference from Greenwich Mean Time (GMT),
  • 4. web pages accessed by your system through our website,
  • 5. access status/HTTP status code,
  • 6. data volume transferred in each case,
  • 7. web pages from which your system accessed our website,
  • 8. browser type as well as version and language used, and
  • 9. your operating system.

Data Security

We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties, taking into account the state of the art, implementation costs and the nature, scope, context and purpose of the processing, as well as the existing risks of a data breach (including its probability and impact) for the data subject. Our security measures are continuously improved in line with technological developments.

Objection or Withdrawal of Consent to Processing your Personal Data

1. If you have given your consent to the processing of your data, you may withdraw this consent at any time. You can also object to the processing of your personal data for purposes of advertising and data analysis at any time.

2. Insofar as we base the processing of your personal data on a balancing of interests, you can object to the processing. This is the case if the processing is not necessary, in particular with respect to the performance of a contract with you. The necessity of the processing is shown by us for each case in this privacy policy. When objecting against the processing, we ask you to explain the reasons why we should not process your personal data in the way we have done. In the event of an objection, we will review the situation and either discontinue or adjust the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing.

3. You can object to the processing of your personal data for purposes of advertising and data analysis at any time. You can exercise your advertising objection using the contact details provided above.

Storage Periods of your Personal Data

1. We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, tax, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

2. In some circumstances we may anonymize your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you.

3. If you have any questions on the way we retain your personal data you can contact us via the contact details provided above.

Other Functions and Offers on our Website

1. In addition to the purely informational use of our website, we offer various services that you can use if you are interested, and we use other tools to analyze or market our offers which are presented in more detail below. For this purpose, you usually have to provide further personal data or we process such further data that we use to perform our services. The aforementioned principles of data processing apply to all types of data processing described herein.

2. In some cases, we use external service providers to process your data. These are carefully selected by us, are bound by our instructions and are regularly monitored.

3. Furthermore, we may pass on your personal data to third parties if promotional programs, contract conclusions or similar services are offered by us together with partners. Depending on the service, your data may also be collected by the partners on their own responsibility. You will receive more information when you provide your data or below in the description of the respective offers.

4. If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.

5. In addition to the above-mentioned data, we use technical aids for various functions when you use our website. These features do not rely on cookies, but on similar technical mechanisms, such as HTML5 objects, or an analysis of your browser settings.

6. Mandatory functions that are technically necessary for displaying the website: The technical structure of the website requires that we use certain technologies, in particular HTML5 objects. Without these technologies, our website cannot be displayed (completely and correctly) or the support functions cannot be enabled.

7. With the statistical collection through online marketing measures, we want to build our website to meet your needs and continuously adapt it for you, as our user, and optimize its use. Unless otherwise stated below, the use of online marketing and tracking measures used by us is based on your consent pursuant to Art. 6 (1) sentence 1 lit. a GDPR. If your data is transferred to the US, this is done on the basis of your consent pursuant to Art. 49 (1) sentence 1 lit. a GDPR. In addition, the service providers concerned have committed to us under a standard contractual clause that in third countries outside the EU to which data is exported, a level of data protection equivalent to that in the EU is guaranteed.

8. Posthog: This website uses PostHog, an open source product analytics platform, to collect and analyze data on website traffic and product usage. PostHog collects the following information from website visitors: IP address, Device information, Pages viewed, Content interactions. This data is collected using first-party cookies for the purpose of analyzing and improving the user experience on our website. We do not use any third-party tracking cookies. You can opt-out of this analytics tracking by disabling cookies in your browser settings. For more information, please see PostHogs privacy policy at https://posthog.com/privacy. If you have any questions about our use of PostHog, please contact us at hello@ankify.ai

9. When you sign up for a subscription of our software Ankify on our website, we ask you to provide the following personal data:

10. Data that allows your personal identification, such as name and email address; contact data, such as billing address; information about your means of payment.

11. Other personal data that we are required or authorized by law to collect and process and that we need for your authentication, identification or to verify the data we collect.

12. The aforementioned data is processed for the purpose of carrying out the contractual relationship. The processing of the data is based on Art. 6 (1) sentence 1 lit. b GDPR. The storage period is limited to the purpose of the contract and, if applicable, legal and contractual retention obligations.

13. For processing the payment of contracts concluded with us, we collaborate with payment service providers. When processing the payment, we pass on your payment data to the contracted payment service provider – only for the purpose to facilitate the payment – insofar as this is necessary for the payment processing. The legal basis for the transfer of data is, in each case, Art. 6 (1) sentence 1 lit. b GDPR.

14. If you have expressly consented in accordance with Art. 6 (1) sentence 1 lit. a GDPR, we will use your email address to send you our newsletter on a regular basis.

15. The email address will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. Your email address will therefore be stored as long as the newsletter subscription is active.

16. Unsubscribing is possible at any time, for example via a link at the end of a newsletter.

17. When you contact us via email or via a contact form, the data you provide (your email address, name and telephone number, if applicable) will be stored by us in order to answer your questions or handle your complaint. The data processing for the purpose of contacting us is carried out in accordance with Art. 6 (1) sentence 1 lit. a GDPR on the basis of your voluntarily given consent. We delete the data accruing in this context, (i) if the inquiry is assigned to a contract, after the term of the contract has elapsed, and (ii) otherwise after the storage is no longer necessary, or (iii) restrict the processing if there are legal obligations to retain data.

18. If you wish to use our platform Ankify, you must register by entering your email address, a password of your choice and your user name. [There is no obligation to use a clear name; pseudonymous use is possible.] The provision of the aforementioned data is mandatory, whereas all other information can be provided voluntarily when using the platform. For this service we use the so-called double-opt-in procedure, i.e. you will receive an email in which you must confirm that you are the owner of the respective email address and wish to receive notifications. You can unsubscribe from the notifications at any time, e.g. by clicking on the link in the email or by contacting us using the contact details provided. Your provided data as well as the dates of your registration for the service and your IP address will be stored by us until you unsubscribe from the notice service.

19. If you use our platform, we store your data required for the fulfillment of the contract, as well as information on the method of payment, until you ultimately delete your account. Furthermore, we store the voluntary data provided by you for the time of your use of the platform, unless you delete them beforehand. Legal basis is Art. 6 (1) sentence (1) lit. b GDPR.

20. If you interact with our services and products you are given the opportunity to create an account with us. The creation of an account is based on your consent. You can withdraw your consent and/or delete your account by contacting us via the contact details provided above. The withdrawal or deletion of your account may have negative consequences on your user experience. The following personal data is processed in connection with your account: Name, contact data. Legal basis for the processing of this data is Art. 6 (1) sentence (1) lit. a GDPR.

Up-To-Dateness and Amendments of this Privacy Policy

Due to the further development of our website and offers on it or due to changed legal or regulatory requirements, we may be required to amend this privacy policy.

Last updated on 11.06.2024